Thanks to an Andrew W. Mellon Foundation grant, the General Archives of Puerto Rico started a mass digitization project in 2020. The goal was to establish a digitization center and implement FADGI guidelines. As the project developed and the volume of work grew, a fast and simple way to track the items through their different stages was needed. Although several software options were available, they required more resources than we had on hand at the time. Understanding our needs and goals, our team’s IT technician built an app tailored to the project’s requirements. In the past year, we have not only successfully kept track of the objects through the digitization workflow, but the app also proved effective for maintaining team communication, collecting technical metadata, and recording relationships between objects and their collections.