The complexity of the digitisation process in a decentralised environment requires profound workflow and risk management, with attention for solid communication and for QA across the digitisation chain. In the absence of an all-in solution, ongoing projects at KU Leuven Libraries have served as a virtual lab environment to gradually create and test specific tools and standardise workflows since 2009. The resulting set of step-specific QA tools and processes form an integral part of a standardised yet modular digitisation workflow. The modular setup provides flexibility when developing project-specific workflows. Detailed tracking of the complete digitisation process for each individual project through a workflow management system allows for shared communication as well as for overall high-level risk management and multi-faceted QA in a time-efficient manner.