The complexity of the digitisation process in a decentralised environment requires profound workflow and risk management, with attention for solid communication and for QA across the digitisation chain. In the absence of an all-in solution, ongoing projects at KU Leuven Libraries have served as a virtual lab environment to gradually create and test specific tools and standardise workflows since 2009. The resulting set of step-specific QA tools and processes form an integral part of a standardised yet modular digitisation workflow. The modular setup provides flexibility when developing project-specific workflows. Detailed tracking of the complete digitisation process for each individual project through a workflow management system allows for shared communication as well as for overall high-level risk management and multi-faceted QA in a time-efficient manner.
Nele Gabriëls, Leuven Dirk Kinnaes, Leuven Diederik Lanoye, Leuven Bruno Vandermeulen, Mark Verbrugge, "Managing the Digitisation Chain: Practical Tools for Process Management and Multi-Faceted QA" in Proc. IS&T Archiving 2019, 2019, pp 17 - 20, https://doi.org/10.2352/issn.2168-3204.2019.1.0.5