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Volume: 14 | Article ID: art00028
Unlocking the Archive: The U.S. Defense Department's Analysis & Implementation of its Authority to Publicly Release Audiovisual Records
  DOI :  10.2352/issn.2168-3204.2017.1.0.138  Published OnlineMay 2017

Defense Media Activity (DMA) is the Department of Defense's (DoD) direct line of communication for news and information to U.S. military forces worldwide. The agency informs DoD audiences, entertains DoD audience overseas, trains Public Affairs and Visual Information professionals, and manages the DoD's visual information or audiovisual records. The central audiovisual archive of the Department of Defense (DoD) holds imagery - still and motion media – dating to the 1890s, with millions of images ranging from World War I to current operations in the Middle East. The Defense Imagery Management Operations Center (DIMOC) of the Defense Media Activity centrally collects, processes, disseminates and archives these audiovisual records documenting the many activities of the Department of Defense (DoD) and U.S. military around the globe. In an effort to make the entire DoD collection publicly available online, and as a cascading effect of the DMA digitization and storage contract initiated in 2013, DIMOC has developed and implemented a process to address a large portion of the collection that has not been reviewed for public release. This paper is a follow-on to the 2016 IS&T: Archiving Conference paper titled "Unlocking the Archive: The Defense Department's Plan to Make Unreleased Audiovisual Records Public," which explored the historical context for the mixed DoD collection and the innovative solutions implemented by DIMOC to overcome barriers to clearing this content for public access. Specifically, this paper will focus on the implementation and standard operating procedures (SOPs) and processes implemented into DIMOC's workflow. The paper will also discuss the DoD's risk assessment for each review area: Freedom of Information Act (FOIA), Operational Security (OPSEC), Sensitive Subject (SS) and Public Affairs Guidance (PAG), and a Presidential Executive Order (EO) that established a mandatory 25-year review for declassification. Tied closely to DIMOC's contracted asset management system, the use of (metadata) automation and workflow process reengineering are results of the imagery collection's analysis conducted for this new public release responsibility.

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Julia Hickey, "Unlocking the Archive: The U.S. Defense Department's Analysis & Implementation of its Authority to Publicly Release Audiovisual Recordsin Proc. IS&T Archiving 2017,  2017,  pp 138 - 145,

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